Raising a Req Order

Req orders are used to purchase parts for which there is not official demand (perhaps because the parts hasn't been setup on the system yet) parts in excess of official demand, and services such as tool manufacture. To raise a Req Order you must use Promis, and you need to know the following before you start:

The Controller Number of the Buyer who will buy the part or service

The Vendor Number of the company from which you are going to buy

The description of the part or service to be bought

The price of the part or service

When you require the part or service

Which account and location are to be billed

Using F8 and //, find your way to the main Purchasing Menu and enter into POGEN. Always use the [ENTER] key in POGEN.

Press F1 to Enter New Order

You have the option of rainsing a Req order, a PO, an IO or a Heart order.

If you are raising an order for non-stock items (i.e. parts which aren't yet setup, services, tools etc.) then enter DF.

If you are raising an order for inventory goods (i.e. standard parts that have been set up on the system) then enter PO.

If you are raising an order for non-stock items from another division put in IO.

Heart orders are largely obsolete, so they won't be discussed

Use tab to jump to the field you wish to edit and enter the data you need to. This will usually be the controller and the vendor number.

Change the Status on the next screen to P, in order to print it.

If you haven't already got it, note down the order number on the third screen.

Enter the part number, the date required, the quantity needed, the price and the description and press [ENTER].
You will be prompted for an account and location code. Enter these in, along with any relevant sub-account codes.

Now enter the originator and to whom (if anyone) the parts should be delivered and press [ENTER] to see a summary of the order so far.

If you have another item to put on the order, press [ENTER] again and continue as before, from step 5.

If you have finished, press [ENTER] again and then F8 to return to the POGEN main menu.

Comments on the stunning quality of this work to Nik Makepeace