Raising a Purchase Order

• The vendor you will buy from
• The part(s) you wish to buy
• The price(s) you wish to pay
• The date the parts are required
• The quantity needed.

1. Press F8 and // until you are at the main Purchasing Menu
2. Press F4 for POGO - Order Assembly
3. Press F1 to Enter Requirements
4. Enter in the Part Number that you wish to order
5. Press F2 to Add a Requirement to your order
• A list of vendors specified for the part will appear. At the left hand side of the screen, next to the name of each vendor there will be a short code, like "A" or "B2". This is the vendor sequence code.
6. Enter the vendor sequence code for the vendor from whom you wish to buy the parts
7. As the order you wish to raise is a PO, type PO
8. Press RETURN to accept the default price, unless you have reason to change it.
9. Press RETURN to skip the Cross Reference prompt
10. Enter the number of parts you are ordering
11. Enter the date you wish tor receive the parts. If you are making monthly blanket orders then the date will be the last day of the month for which you are ordering.
12. If you have any special notes for Receiving, type them in at the prompt. For blanket orders it is useful to write it in here, as it helps others identify that it is a blanket order.
If you wish to place more than one part on an order, return to step 9. Otherwise, press RETURN.
Now that you have entered all the details for the order, you need to complete it and assign an order number. Press F8 to go back to the previous screen, and then F2 to Complete Order. The procedure from here on is straightforward, and roughly the same from order to order.
• Enter the first letter of the vendor from whom you are purchasing parts. You will see the order you have just raised. You need to assign it an order number now that it is complete.
• To do this, press F4.
• Press RETURN to accept the defalt maximum no. of orders and then F2 to Assign All the orders shown order numbers.
• The last process you need to complete is to make the system print the order out. To do this you must Modify the Header to change the Stat (top, centre left) from H for Hold to P for Print. Press F7, F3 (to change them all - it saves time) and then P, followed by a ] (a right-hand square bracket) to exit the header-changing process. Finally press F8 to return you to Step 1.